What we do: Every part of your business, piece by piece

These are the things owners do every day that eat up the time. For each one: the chore, what our system does instead, and how it runs in our own businesses.

What the tags mean

Running in our businesses It runs today in one or both of our businesses.

Running, with our AI assistant It runs today, done by our artificial intelligence (AI) assistant when asked.

We'll build this for you Not running in our businesses yet. We'll build it for you, from a written estimate.

We'll set this up for you Something our own businesses don't need, set up for yours from a written estimate.

Ready to set up for your business now We can set it up for your business now.

Pick an area

Marketing and leads

Found on Google, ads on a budget, calls from your website tracked.

Intake and follow-up

Website requests saved and answered right away.

Quotes and parts

Parts priced from suppliers, estimates generated.

Email

Sorted for you, with replies drafted that ask the right questions.

Jobs and scheduling

On the calendar, no clashes, signed on the phone.

Books and profit

QuickBooks without typing, real profit any time.

Your admin agent

A personal assistant for the back office.

Finding and winning customers

So the right people find you, and every website request gets a reply.

Lead generation

Running in our businesses

The chore: Keeping your website showing up on Google, and guessing what actually brings in work.
What it does for you: Your website checked and fixed every week, with tracking that shows which visits turn into calls.
How we did it: Both websites get the weekly check-up, and Google Analytics tracks visits, form sends and taps on your phone number.

Advertising

Running in our businesses

The chore: Watching Google Ads so they don't eat the budget.
What it does for you: Ads held to a monthly cap. They pause on their own when they reach it.
How we did it: Both ad accounts are checked every hour and stop at the cap.

Intake

Running in our businesses

The chore: Answering the same first questions and copying details out of emails.
What it does for you: Every request saved, the customer emailed right away and added to your mailing list. Fewer calls, less back and forth.
How we did it: Both websites' forms work this way, with the mailing list in Brevo.

Follow-up and outreach

Running at Marine Electronics

The chore: Remembering to follow up, and sending the same email one at a time.
What it does for you: Give it a list. It sends the email you approved at a steady pace, and the follow-ups you approved go out on schedule.
How we did it: The marine business sends list emails this way.

We'll build thisFollow-up calls and texts

Quotes and parts

So estimates go out quickly, priced right.

Parts sourcing and pricing

Running at Marine Electronics

The chore: Looking up parts, checking supplier prices and working out what to charge.
What it does for you: Parts priced from your suppliers for your customer, the same way every time.
How we did it: In the marine business, parts are tied to the suppliers and to customer prices.

Quotes

Running at Marine Electronics

The chore: Typing estimates at night.
What it does for you: Branded estimates and scopes of work generated from the job, ready to send and sign.
How we did it: Marine estimates come out of the system, and parts are paid for before they're ordered.

Nothing goes out without you

Replies, estimates, review responses and follow-ups are drafted for a person to check, and you approve them before they go out. Standard replies, like the questions you ask every new customer, you approve once, and then they're sent for you.

Drafted for you
Checked by you
Then sent

Running the day

So the inbox and the calendar stop running you.

Email

Running in our businesses

The chore: Digging through the inbox for the emails that matter.
What it does for you: Never sort email again. Mail sorted for you, and replies to new customers drafted with the right questions.
How we did it: The mailbox is sorted three times a day, and the email is set up so it isn't faked or sent to junk.

Scheduling

Running, with our AI assistant

The chore: Phone tag to set a time, and jobs that step on each other.
What it does for you: Bookings straight onto your calendar, invites sent, clashes caught, alerts to your phone.
How we did it: The AI assistant books and slots the jobs, checks for clashes and sends the invites.

We'll set this upCrews and dispatch

The job

Running in our businesses

The chore: Keeping track of time on the job and getting the paperwork signed.
What it does for you: A job clock on your phone, travel counted, and the customer signs off before you leave.
How we did it: Jobs in both businesses are timed and signed on the phone.

Money and the office

So you get paid at the job and always know where you stand.

Getting paid

Running in our businesses

The chore: Sending invoices and chasing the ones that don't get paid.
What it does for you: No more chasing invoices: get paid at the job, not weeks later.
How we did it: A deposit or a card on file at booking, the card charged at sign-off, so there are almost no unpaid invoices to chase.

Books

Running in our businesses

The chore: Typing payments into QuickBooks and matching them to the bank.
What it does for you: Never enter QuickBooks by hand. Payments post with the card fee and the county sales tax.
How we did it: Both businesses' payments post on their own and are checked against the payment records. The sales-tax worksheet fills itself in.

Your admin agent

Running, with our AI assistant

The chore: Keeping the whole back office in your head.
What it does for you: Your own admin assistant, like a personal secretary: a morning briefing on your phone of what came in, what got paid, what's due and what needs you.
How we did it: The briefing arrives every morning. On request, the AI assistant reconciles the books against the bank and reports what was really made this week, this month or this year so far.

Reports and taxes

We'll build this for you

The chore: Waiting on the accountant to find out how the year is going.
What it does for you: A report at the end of each day, week, month and year against last year, sent on its own, and year-end figures ready for your accountant.
How we did it: Today these come from asking the AI assistant. The automatic report and the tax figures are next.

Tell us what's going on.

A few lines about your business and what's eating your time is enough to start. Every request is read by a person, and if something isn't worth doing, we'll tell you.

David Ramroop

Founder, Promora Solutions

Let's talk Call or text 516-448-6221